Faculty Success (formerly Digital Measures) allows faculty to import publication citations directly from PubMed, Crossref, Scopus, Web of Science, and ORCID, making data entry faster and more accurate.  Detailed instructions about how to export BibTex files from EndNote, Google Scholar, Mendeley, RefWorks, or Zotero are available in another help document.  

With Web of Science Imports, faculty can pull their citations into Activity Insight directly from Web of Science without first saving them into a BibTeX file. 

Step 1: Search Web of Science 

  • After logging into your profile, select the Intellectual Contributions screen. In the upper right-hand corner of your publication summary page, find and select the “Import” button. 

  • The right-hand column allows you to Import from Third Party. Choose Web of Science. 

  • Enter your search criteria. If you leave search criteria blank and select Continue. Faculty Success will search Web of Science for publications that match your name.  

  • Refine your search by choosing Add search criteria and entering additional search parameters. You may search Web of Science on these criteria: 

  • ResearcherID (Highly recommended; find your ResearcherID at ResearcherID.com.) 

  • ORCID ID 

  • Author Name (one Author Name only.) 

  • DOI 

  • Funding Agency 

  • Grant Number 

  • ISBN 

  • ISSN/e-ISSN/p-ISSN 

  • Organization Name 

  • Publication Name 

  • Publication Year 

  • Article Title 

  • Document Type 

  • Delete a search criterion by selecting, then clicking on the trashcan icon. 

Step 2: Select Items to Import 

  • To select the publications to import, check the box next to individual items or check Select All at the top of the listing. 

  • Clicking an article’s title will show you the full details of that article. 

  • Once you have chosen the publications to import select Continue. 

  • If too many publications were returned or the publication you expected to find does not appear, you can edit your search criteria from this screen. Select the modify your search link, update your criteria, and select Search Web of Science. 

Step 3: Eliminate Duplicates 

  • Any publications that might be duplicates are presented to you for review. Limit the publications that are displayed to those that still need review or all publications using the drop-down menu at the top. 

  • For each potential duplicate, choose Skip or Import at the bottom of the screen.  

  • Select Continue in the upper-right hand corner of the screen when all duplicates have been addressed. 

Step 4: Choose Collaborators 

If a collaborator is faculty at OSU and has a Faculty Success profile, the citation will be automatically linked to that profile.   

In case of ambiguities, the import wizard will present you with a list of the names of all ambiguous authors in the citations. You must link the names of collaborators to user accounts in Faculty Success or indicate that there is no account to link to. There are three possibilities for any name:  

  1. That more than one collaborator has a very like name (example: Smith, S.E. could refer to Samuel Edward Smith or to Susan Elizabeth Smith.  

  1. The collaborator is faculty at OSU and has a Faculty Success profile and the name could match multiple profiles. Select the correct user account. Recall that not all colleges use Faculty Success. To advance to the next step, you must resolve all names that matched multiple users. 

  1. The collaborator matches no user accounts, as for faculty from other institutions or OSU faculty affiliated with colleges not using Faculty Success.  

Each of these cases can be resolved by choosing among Select Correct User Account, View All User Accounts, and No Matching Account. The first two options allow you to match a collaborator to an OSU Digital measures profile. The third retains the name in the citation but does not match the collaborator to any account. Continue the process until all ambiguous collaborator names have been resolved.  

Step 5: Review Publications and Import 

  • This step enables you to review the publications that you are about to load to ensure there are no errors. Use the forward and reverse arrows to move through the publications. 

  • Select the Finish Import button, then the Import button to complete the process.  

Citations are immediately loaded into your profile. You will receive a records successfully imported message. 

 

 

Applies To: 
All Units